Last updated: September 2026

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Hereford Sub Aqua Club respects your privacy and is committed to protecting the personal information you provide when using our website, booking a Try Dive or contacting the club.

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This privacy policy explains what information we collect, why we collect it, how it is used and your rights in relation to your personal information.

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Information we collect

We may collect personal information when you:

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• Contact the club

• Enquire about membership or training

• Book or enquire about a Try Dive

• Provide information required to participate in club activities

 

This may include your name, email address, telephone number, booking details and any other information you choose to provide.

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For Try Dives and some diving or training activities, we may also need information relating to your health or medical fitness. This information is collected separately where required for safety and participation purposes.

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Where a participant is under 18, we may also collect information relating to their parent or guardian.

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How we use your information

We may use your personal information to:

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• Respond to enquiries

• Arrange and manage Try Dive bookings

• Send booking confirmations and information relating to your Try Dive

• Provide information about club membership and diver training

• Administer club activities

• Manage safety and participation requirements

• Meet relevant legal or regulatory obligations

 

We do not sell your personal information.

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Our lawful basis for using your information

We only use personal information where we have a lawful basis for doing so.

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Depending on the circumstances, this may include processing information where it is necessary to provide a service or activity you have requested, to comply with a legal obligation, where we have a legitimate interest in administering the club and its activities, or where you have given your consent.

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Where we process health or medical information, additional protections apply because this is considered special category personal data under UK data protection law.

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Try Dive bookings

Try Dive bookings are made through Wix Bookings.

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When you make a booking, information such as your name, email address, telephone number, selected session and booking details may be collected and stored through Wix so that we can administer your booking and contact you about it.

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Payment for Try Dives is currently made in person, and payment card details are not collected through this website.

If you make a booking on behalf of another participant, information about that participant may also be collected where required to manage the booking.

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Medical declarations and participation forms

Participants may be required to complete a Medical and Responsibility Declaration before taking part in a Try Dive or other diving activity.

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These forms may contain health information and are used to help determine whether participation is appropriate and to support the safe management of diving activities.

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Photo consent information may also be collected where applicable.

We aim to limit access to this information to those who need it for the relevant activity and to handle it appropriately given its sensitive nature.

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Website and cookies

This website is hosted using Wix. Wix uses cookies and similar technologies to provide website functionality and may process technical information relating to use of the site.

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Some cookies are necessary for the website to operate. Where non-essential cookies, analytics or similar technologies are used, visitors will be provided with appropriate choices where required.

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Third-party services

We use third-party services to operate parts of this website, including Wix and Wix Bookings.

Our website may also contain links to external websites and services, including the British Sub Aqua Club (BSAC) and social media platforms.

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Third-party websites have their own privacy policies, and Hereford Sub Aqua Club is not responsible for how those websites process personal information.

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How long we keep your information

We only keep personal information for as long as reasonably necessary for the purpose for which it was collected, including where information needs to be retained for legal, safety, regulatory or administrative reasons.

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Different types of information may therefore be retained for different periods.

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When information is no longer required, it will be securely deleted or disposed of where appropriate.

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Your rights

Under UK data protection law, you may have rights relating to your personal information, including rights to:

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• Request access to personal information we hold about you

• Ask us to correct inaccurate or incomplete information

• Ask us to delete your information in certain circumstances

• Ask us to restrict how your information is used in certain circumstances

• Object to certain uses of your information

• Withdraw consent where we rely on consent to use your information

 

You can also raise a concern with the Information Commissioner's Office if you are unhappy with how your personal information has been handled.

 

Contact us

If you have any questions about this privacy policy or how Hereford Sub Aqua Club handles your personal information, please contact:

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Hereford Sub Aqua Club
Email: herefordsac@gmail.com